2015 Ministerial Conference and Fourth Bologna Policy Forum
14-15 May 2015
Yerevan, Armenia

Practical Information

Traveling to Yerevan, Armenia – Key Information

1. Visa Information

Visa requirements for the majority of the countries are rather simple. Armenian visa is available at all entry points and costs around 6 Euros. Please visit the Armenian Ministry of Foreign Affairs website for the list of countries whose nationals must be in possession of a visa upon entry in the Armenian territory: http://www.mfa.am/en/visa/. However, Schengen member states citizens do not need Armenian entry visa.

It is also possible to get an e-visa by applying through the website www.mfa.am and it is recommended to print out a copy of the receipt in case the border officials are unable to locate your records on their computer.

Should you need an official invitation letter for obtaining a visa please contact the organisers at mc2015@ehea.info or secretariat@ehea.info at your earliest convenience but no later than 20 April. You will need to provide your full name and passport data, together with scanned copies of passports for each member of the delegation. Invitation letters will be sent back by e-mail.

Furthermore, please be advised that the organisers would only be able to provide an official invitation letter after the registration form has been filled in and submitted for each member of the delegation.

2. Currency and exchange rate

The currency of Armenia is the Armenian Dram (AMD) and the word "dram" is translated into English as "money".

The official exchange rate may slightly vary on a daily basis; therefore you can check it at the website of the Central Bank of Armenia at www.cba.am.

Exchange of money is not a problem in Yerevan. You can find ATMs, banks and exchange points everywhere in the city centre. You can use any credit and debit cards for withdrawing money from ATMs which offer similar exchange rates and are safe to use. Moreover, the majority of the shops and restaurants accept credit cards while taxis do not accept.

3. Language

Armenian ([hɑjɛˈɾɛn] hayeren) is the official and spoken language of Armenia belonging to the group of Indo-European languages. It has historically been spoken throughout Armenia and today is widely spoken in the Armenian Diaspora. Armenian alphabet was invented in 405 AD by St. Mesrop Mashtots and has its own unique script. You can also communicate in Russian and English in public places.

4. Local transportation

In case you need to use local transportation it is recommended to use taxis, since they are of affordable prices and the fare usually does not exceed 1000 AMD (approximately 2,5 US or 2 Euros). Almost all the cars belonging to taxi companies are equipped with taximeters and can be easily found in the streets. Private taxi (usually without a logo on the side) fares can exceed the above mentioned price, therefore it is recommended to make sure that the taximeter is switched on as soon as you get in.

5. Yerevan - Hop On/Off Sightseeing Bus Tours

To discover the main attractions of the city you can take “Yerevan City Tour” organised by the Yerevan Municipality. It is a free bus tour including 8 stops. The buses are equipped with audio-system with 6 different languages to choose from. The interval between buses is around 2 hours.

More information on the tour is available at http://www.yerevan.am/en/tourist-route-program-of-yerevan/

6. General information

Climate: The country is located in the subtropical zone. Despite this the climate in Yerevan is markedly continental. Autumn and mid-spring are the best seasons to visit Armenia. In May the weather is pleasant and warm though rains can be expected.
Average weather temperature in May: 17-23°C
Time zone: GMT + 4 hours
Emergency number: 911
Country telephone code for Armenia: +374
International calls from Armenia: 00 + country code + area code + telephone number

7. About Yerevan

Yerevan [jɛrəˈvɑːn], is the capital and the largest city of Armenia since 1918. It is considered as one of the world's oldest continuously inhabited cities. Situated along the Hrazdan River, Yerevan is the main financial, administrative and cultural centre of the country.

The history of Yerevan dates back to the 8th century BC, with the founding of the fortress of Erebuni (www.erebuni.am) in 782 BC by the King Argishti I at the western extreme of the Ararat plain. Erebuni was designed as an administrative and religious centre, a fully royal residence. At the beginning of the 20th century regenerated Armenian Republic announced Yerevan as its capital and transformed the provincial town into the main city of the country.

Nowadays the population of Yerevan is more than 1 million making up to 35.1% of the total 3 million population of Armenia. Moreover, Yerevan was named the 2012 World Book Capital by UNESCO.

8. Conference logistics

Airport arrival and transfers to Yerevan: The airport information desk is located in the arrival hall. Yerevan Ministerial Conference and the Fourth Bologna Policy Forum poster will be located in the airport arrival hall and marked with the sign “EHEA / Bologna Process” serving as a gathering point for the delegates to be transferred to their corresponding hotels.

Transportation will be provided from and to the airport for all the participants that have requested it in the registration form.

Taxis are available at the exit from the airport main building. We recommend using “Aerotaxi” white taxis rather than private ones. The price is around 15 euros. “Zvartnots Armenia International Airport” is located 12 km away from the city centre. It takes approximately 20-30 minutes to get to the city centre.

Accommodation: Participants can choose to stay in one of the official hotels reserved by the organisers for the event or they can opt for a different accommodation. The official hotels are located in the city centre. Transfers, medical assistance and security arrangements, if needed, are provided only for the official hotels of the Conference.

Accommodation and extra services upon check in fall under the responsibility of each participant.

The five official hotels of the event are listed below:

  • Royal Tulip Grand Hotel Yerevan - 5*
  • Armenia Marriott Hotel Yerevan – 5*
  • Best Western Congress Hotel - 4*
  • Ani Plaza Hotel – 4*
  • Paris Hotel Yerevan – 4*

Venues: Signs with the indication of the corresponding halls and rooms of the events will be available in all the venues of the Yerevan Ministerial Conference and the Fourth Bologna Policy Forum. Moreover, support staff will assist the participants.

a) Karen Demirchyan Sports and Concerts Complex (SCC): The Yerevan Ministerial Conference and the Fourth Bologna Policy Forum are hosted by the Karen Demirchyan Sports and Concerts Complex at 16 Halabyan str., 0038, Yerevan, Armenia. The SCC is located near the Kievyan Bridge, on the edge of the gorge of the Hrazdan River. Being outside the centre of Yerevan it offers a beautiful view on Mount Ararat.

The participants of the Yerevan Ministerial Conference and Fourth Bologna Policy Forum will use the main entrance. Participants should be prepared for identity and security checks at the entrance. Please note that the SCC does not allow access with the usually forbidden objects in the airport security check filter, except for liquids. Should your delegation include any security personnel, please contact your Embassy and the organising team before 20 April in order to proceed with the necessary formalities needed according to the Armenian regulations.

Access to the SCC parking area will be permitted only to the accredited vehicles or based on the invitation distributed by the organisers. No taxis will be accredited for parking at the Karen Demirchyan Sports and Concerts Complex.

For the location of the halls and rooms of the SCC, please, see the maps of the venue annexed to this document.

b) Lunch and Coffee Break: Lunches and coffee breaks will be served for the participants as indicated in the programme of the Yerevan Ministerial Conference and the Fourth Bologna Policy Forum in the SCC and the locations can be found by following the corresponding signs or with the assistance of the support team.

c) Bilateral meetings: Bilateral meetings will be organised on 13 May in the Armenia Marriott Hotel Yerevan, in the rooms located on the ground floor and named after the Armenian kings, which are as follows: Trdat II, Ashot Yerkat, Levon of Cilicia.

As for 14 May, the meetings will be organised in the SCC in the bilateral meetings’ rooms as indicated in the maps of the venue annexed to this document. These rooms can be found by following the corresponding signs or with the assistance of the support team.

d) Parallel and plenary sessions. Parallel and plenary sessions of the Yerevan Ministerial Conference and the Fourth Bologna Policy Forum will be organised as indicated in the programme of the event.

e) BFUG meeting. The meeting will be organised on 14 May in Argishti Hall of the SCC.

f) Welcome Cocktail: In the evening of 13 May at 19:00 Welcome Cocktail will be offered to participants, which will be hosted by Tumo Center for Creative Technologies (address: 16 Halabyan St, Yerevan).

g) Visit to the Universities: In the afternoon of 13 May from 16:00 to 18:30 the Ministry of Education and Science of Armenia will oganise visits for the participants to the Armenian universities listed below:

  1. Yerevan State University
  2. Yerevan State Medical University
  3. State Engineering University of Armenia
  4. American University of Armenia
  5. French University in Armenia

h) “Ojakh” Restaurant: The official dinner will be offered at the “Ojakh” Restaurant on 14 May at 20:00 (Balahovit, Kotayq Region). The restaurant is considered as one of the best in Armenia with tasty Armenian traditional food. “Ojakh”, meaning “home” in Armenian, offers its guests unforgettable Armenian hospitality. The dress code for the dinner is formal wear or business attire.

i) Cultural Programmes: In the afternoon of 15 May at 15:15 the participants will be offered to join one of the three cultural programmes that are free of charge. The 3 options are:

  • The Matenadaran (repository of ancient manuscripts, research institute and museum), Yerevan.
  • The Echmiadzin Cathedral (Mother Church of the Armenian Apostolic Church); Echmiadzin, Armavir.
  • The Genocide Monument and the Yerevan Brandy Factory, Yerevan.
9. Transfers from / to Conference locations will be provided

Transportation is ensured by the organisers with security arrangements from and to all the locations of the Conference. The transfers are organised as follows:

  • From the five official Conference hotels to the SCC and return: departure and return times will be made available at the reception desk and/or displayed in the lobby of the hotel. It is very important that the time schedule indicated for transfers is respected since they influence access and waiting time at the venue’s security check-in points;
  • From the five official Conference hotels to the dinner location and return: the transfer times are specified within the Conference programme and will be reconfirmed by the organisers in due time;
  • The organisers provide shuttle services on 14 and 15 May to the Armenia International Airport (Zvartnots) from the venue (SCC) and from the recommended official hotels. While registering for the events, please indicate whether you will need to be picked up for the airport transfer from an official conference hotel or from the SCC, as well as the designated pick-up time.

Please note that security arrangements are available only for the official Conference shuttles.

10. Registration:

The registration will be performed mainly in the official hotels of the event. However, those participants that will arrive late or will not stay in the official hotels of the event will be registered in the venue of the Yerevan Ministerial Conference and the Fourth Bologna Policy Forum.

11. Conference Languages

The six languages (Armenian, English, French, German, Russian and Spanish) used for simultaneous interpretation of the event will be provided only for the plenary sessions while the working language for the parallel sessions will be English.

12. Wi-Fi Internet

Free Wi-Fi internet is provided in all the Conference halls of the SCC.

13. Live web-streaming

It is possible to follow official opening and closing sessions held in the SCC on the internet via live web-streaming.

14. Access to computers and copy machine

Computer service will be provided in the SCC and can be found by following the corresponding signs or with the assistance of the support team.

15. Medical services

The organisers will facilitate medical assistance and emergency care, for special cases, if needed. An emergency medical unit is permanently based within the SCC and can be accessed by any participant, if needed. Additionally, a mobile emergency unit will be at the disposal of the participants throughout the entire programme of the Conference.

The official hotels of the event are in the vicinity of medical centres and immediate transfer can be organised, if needed. For medical assistance, please contact the organisers at mc2015@ehea.info or secretariat@ehea.info or call by emergency numbers provided in the point 17 below.

In case of a medical emergency during the conference, please dial 911 and hold the line until you provide all the necessary details requested by the emergency operators. Following that it is advisable to notify the organisers and/or contact them.

16. Media

Media representatives have to provide for their own travel and accommodation arrangements throughout the Conference.

Media accreditation: European and international media will be accredited by the Bologna Follow-Up Group (BFUG) Secretariat. Any request should be forwarded to mc2015@ehea.info or secretariat@ehea.info.

National media will be accredited following the recommendation from the respective BFUG member or head of delegation. The process will be organised by the BFUG Secretariat. Any request should be forwarded to mc2015@ehea.info or secretariat@ehea.info

Access to the Karen Demirchyan Sports and Concerts Complex and to the works of the Conference: The access of the media will be organised through the main entrance (the same entrance as for the official delegations). After entering the building, journalists will be guided on a separate corridor to the media room. The media representatives can follow the Conference from the media room.

Press releases and press conference: A press conference will be organised on 15 May from 15:15 to 16:15. Moreover, the press release will also be provided.

Media facilities: Media room will be located in the SCC, which will be fully equipped with all the necessary facilities and can be found by following the corresponding signs or with the assistance of the support team.

17. Emergency numbers and contact persons

For all emergency cases, please dial 911. The Armenian emergency system has an English speaking line. Please note that a request is operated only if the caller provides all the data required by the operator. The operator transfers the caller to the responsible units that will intervene.

The conference organisers can be contacted at mc2015@ehea.info or secretariat@ehea.info or at +37460612035, +37460612037.

In case of emergency you can also contact the BFUG Secretariat members:

Ms. Gayane Harutyunyan: +37491 429835
Mr. Hayk Sargsyan: +37493 770330
Mr. Edgar Harutyunyan: +37498 362020
Ms. Marta Simonyan: +37499 756222